Job Summary:
Performs secretarial and other clerical duties required in the Department.
Duties and Responsibilities:
Receives, sorts departmental and interdepartmental correspondences, mails,–memos-and-any confidential documents
Receives and initiates calls concerning all issues in the Department.
Reports received calls and documents to the Chief of the Department and to Departmental Staffs concerned.
Ensures that departmental correspondences and documents are circulated to concerned Departments and Staffs as per the directive by the Chief of Department.
Prepares correspondences and other reports as per-directive by ·the Chief of the Department.
Prepares Monthly Departmental Report to Medical Administration and Continuous Quality Improvement Patient Safety Department.
Collects monthly statistical report from all medical wards and units
Collects monthly statistical report from Consultants Clinic in the Department.,’
Prepares Weekly and Monthly Educational Lectures and Presentations for Doctors’ Departmental and Interdepartmental Meeting.
Prepares Doctors’ Monthly Duty ROTA and Clinic Schedules in the Department.
Transcribes minutes of the meeting of all Departmental Teams/ Committees.
Maintains a well-organized filing system in the Department.
Liaises with all Medical Secretaries.
Provides secretarial support to all Medical Departments whenever
required.
Maintains good rapport with all Departmental and Interdepartmental Staffs.
Performs any applicable tasks whenever required.
Educational/Licensure: ·
College Graduate of any BS Course with secretaria1background.
Professional Experience:
At least two years’ experience as Medical Secretary.
Specialized Knowledge
Proficient in Windows and MS Office Application (desirable).
Equipped with communication skills (desirable).
Experience in working under pressure.
In this regard, kindly provide us with the following:
Complete CV(s)
Educational certificates
Experience Certificates
Passport Copy
of suitable, highly qualified and well experienced candidates for review, assessment and recommendation at the soonest time possible so we can expedite processing of their documents.
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